Privacy Policy

Last updated: June 2021

 

We at the British Olympic Association (“we” or “our” or “us”) want to make sure all the personal information we have collected about you is safe and secure whether we collect it through our website or www.iamteamgb.com (the “Site”) or from other sources including other digital platforms. This Policy set outs our commitments to you, in compliance with and beyond the UK General Data Protection Regulation (commonly known as the UK GDPR) and explains how we collect, store and use your personal information. Please note that this privacy policy forms part of our terms and conditions of use.

 

We have appointed a Data Protection Officer to oversee our compliance with data protection laws and who has overall responsibility for data protection compliance in our organisation. If you have any questions about this Policy or what we do with your personal information, their contact details are set out in the "Contact" section below.


What information do we collect?

We may collect, use, store and transfer the following information from visitors to our website: 

 

  • information such as IP addresses and information relating to what pages have been viewed or searched for (e.g. using cookies as described further below);
  • other ‘log data’ such as your browser type or settings and information around how and when you used our service, ‘device information’ (such as for example what type of device and/or operating system you are using), your IP address and location data, as disclosed by GPS technology;
  • information volunteered by you such as contact details, email address and date of birth;
  • “special category” data limited to medical information explicitly volunteered by you; 
  • which videos you have watched and for how long; 
  • what content you like or share; 
  • which adverts you saw and responded to; 
  • which pop up or push messages you might have seen and responded to; 
  • information collected in any forms you complete;
  • information as to whether you have chosen to receive future communications from the BOA and/or selected third parties; and
  • if you're using our services on your mobile device, you may also provide us with location data.

You also may give us permission to access your information in other services. For example, you may link your Facebook or Twitter (or other social media) account to our services (for example by signing in using these services), which allows us to obtain information from those accounts (like your friends or contacts). The information we get from those services often depends on your settings or their privacy policies, so it is important that you check what those are.

 

We may also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

 

We may also supplement the information that you provide with other information that we obtain from our dealings with you or which we receive from other organisations, for example, our sponsors and partners.


How do we use your personal information?

We will only use your personal data when the law allows us to do so. Most commonly we will use your personal data in the following circumstances:

  • Where you have consented before the processing;
  • Where we need to perform a contract we are about to enter or have entered with you;
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests; and
  • Where we need to comply with a legal or regulatory obligation.

 

The table below shows the basis on which we process your personal data for each processing purpose:

Personal Information

Purpose

Legal Basis

Retention Period

- Full name

- Date of Birth

- Gender

- Address

- Email address

- Password

- Emergency contact name

- Emergency contact number

To apply to participate or to set up an event.

You have given your consent for the processing of this personal data to take place when you signed up for an event.

 

The processing is necessary to be able to pursue our legitimate interests (namely to allow you to participate in or set up an event).

2 years from event

“special category” data limited to medical information explicitly volunteered by you

To comply with health and safety obligations and ensure your active participation in an event is unlikely to cause a material threat to your health.

You have given your consent for the processing of this personal data to take place by disclosing this information when you signed up for an event.

 

The processing is necessary to be able to pursue our legitimate interests (namely to allow you to participate in or set up an event).

For as long as necessary to fulfil the purposes We collected it for, including for the purposes of satisfying any legal requirements.

Information volunteered by you such as contact details, email address, date of birth

To make available and deliver the Site and provide tailored content.

You have given your consent for the processing of this personal data to take place when you signed up for the Site.

2 years from collection of data

‘Log data’ such as your browser type or settings and information around how and when you used our service, ‘device information’ (such as for example what type of device and/or operating system you are using), your IP address and location data, as disclosed by GPS technology

To use data analytics to improve the Site, our other websites, our products/services, marketing, customer relationships and experiences.

Necessary for our legitimate interests (to define types of customers for our products and services, to keep the Site updated and relevant, to develop our business and to inform our marketing strategy).

2 years from last interaction

- Name

- Email address

- Date of birth

- Gender

- ‘Log data’ such as your browser type or settings and information around how and when you used our service, ‘device information’ (such as for example what type of device and/or operating system you are using), your IP address and location data, as disclosed by GPS technology

To deliver relevant Site content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you.

Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy).

2 years from collection of data

- Name

- Email address

- Phone number

To be included on our media distribution lists.

Where supplied, you have given your consent for the processing of personal data.

2 years from last correspondence

- Name

- Email address

- Phone number

- Address

- Country

To administer and protect our business and the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) and contact you about changes to the Site, to our privacy policy or to any other relevant documentation.

Necessary for our legitimate interests, necessary to comply with a legal obligation and for performance of a contract with you.

2 years from last correspondence

 

The BOA may also use your personal information, such as your name, contact and other details, if you choose to supply them, for the following purposes:

  1. to perform the services that you have requested, which may involve contacting you by post or by email;
  2. to make parts of the website easier to use by not making you enter your personal information more than once;
  3. for the detection of fraud and for market research purposes; 
  4. to enable us to administer any competitions or other offers/promotions which you enter into;
  5. to communicate with you in the event that any products or services you have requested are unavailable; 
  6. for record keeping purposes; 
  7. to carry out market research so that we can improve the products and services we offer; 
  8. to track your activity on our digital platforms; 
  9. to create an individual profile for you so that we can understand and respect your preferences;
  10. to personalise and improve your experience on our digital platforms; and/or
  11. for profiling purposes to enable us to personalise and/or tailor any marketing communications that you may consent to receive from us.

 

If you have consented when submitting your personal data (e.g. by ticking a consent box) we may also use your personal information, as stated above, to market to you BOA and/or third party products, offers and services and for such other requirements as you may have indicated or consented to. We will only send you direct marketing communications by email or text if we have your consent. You have the right to withdraw that consent at any time by contacting us. We will get your express opt-in consent before we share your personal data with any third party for marketing purposes.

 

How long will we keep your personal information for?

We will only ever keep your personal data for a reasonable and proportionate period of time. As a safeguard against holding data you have provided to us for too long, we will delete your personal data (insofar as it relates to I Am Team GB) after 24 months of inactivity on your account. If, in the meantime, you wish for us to delete or amend your information before the 24 month period has expired, then you can do so at any time by emailing info@iamteamgb.com with a request to this effect. We will then respond within 30 days confirming that your data has been deleted or amended.

 

Your rights

You are entitled to request insight into and further information about the processing of your personal data, or request that we correct, complete, delete or limit the processing of your personal data. You are entitled to request a copy of your personal information by contacting info@iamteamgb.com. Subject to verifying your identity, the BOA will respond to any such requests with the information requested within 30 days.

 

You are entitled to have the processing of your personal data restricted if:

  • you have challenged the accuracy of the personal data;
  • the processing is illegal and you have requested to restrict processing;
  • we no longer need your personal information for the original purpose, but we require it to establish, exercise or defend rights; or
  • an assessment of which consideration weighs heaviest in connection with a request for deletion is ongoing.

 

You also have the right to ask us not to continue to process your personal data for marketing purposes.

 

Under 13s

If you are under 13, you must first tell your parent or legal guardian that you wish to register on our digital platforms and get their consent. You must make sure that your parent or legal guardian knows and agrees each time before you:

  • email us, or ask us to email anything to you;
  • send any information to us; or
  • enter any event, competition or game.

 

Disclosure of your information 

All data disclosed via the Site will be processed by Limelight Sports Ltd (the delivery agency for I Am Team GB), on behalf of the BOA.

In addition, in order to provide our products and services to you or to otherwise fulfil contractual arrangements that we have with you, we may need to appoint other organisations to carry out some of the data processing activities on our behalf. These may include, for example, payment processing organisations, delivery organisations, fraud prevention and screening and credit risk management companies, and mailing houses.

We may share your data with advertising networks and/or social media platforms for the purposes of selecting and serving relevant adverts to you via those networks/platforms, and to search engine and analytics providers.

If you have consented to such communications, we will pass your personal data on to our official partners (listed here) who will use such data to communicate offers, discounts and other messaging from time to time.  

We may share your data with third parties (a) if we are under a legal or regulatory duty to do so, (b) if it is necessary to do so to enforce our terms of use, terms and conditions of sale or other contractual rights, (c) to lawfully assist the police or security services with the prevention and detection of crime or terrorist activity, (d) where such disclosure is necessary to protect the safety or security of any persons, and/or (e) otherwise as permitted under applicable law.

 

In all instances where we disclose your information to third parties, we will ensure that your information is appropriately protected.

 

Whenever we transfer your personal data out of the UK, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data, such as countries in the EU/EEA.
  • Where we use certain service providers, we may use specific contracts approved by the UK which give personal data the same protection it has in the UK.

 

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK.

 

Cookies

The Site does use cookies. A cookie is a small file containing an identity code. Your computer accepts the cookie and stores it and when you next visit the website, the code is retrieved, allowing individual visitors or computers to be recognised. Cookies are used for a variety of purposes including providing personalised web pages and recognizing your choice of language. These purposes range from those that are strictly necessary for the operation of our website (i.e. that enable you to log in to secure areas of our website) to analytical cookies (i.e. to count the number of visitors) to functionality cookies (i.e. which allow you to remain logged in to the website) to targeting cookies (i.e. which record your browsing habits and allow targeted advertising to be delivered).

Cookies do not cause harm to your computer but if you do wish to stop your computer accepting cookies, go to the help section of your Internet browser (e.g. Internet Explorer or Firefox) where you will find information on how to do this. Alternatively, please visit www.allaboutcookies.org for further information. 

By continuing to use our Site without choosing to delete/block cookies, you agree that we can place these types of cookies on your device.


Internet Security

The BOA is required to ensure that personal data processed by it is subject to appropriate security. Although we will meet this requirement, we cannot accept any responsibility for any loss, disruption or damage to your data or your computer system which may occur whilst using Material derived from this website. As best practice, we also strongly recommend that you regularly run an anti-virus programme on all Material downloaded from the Internet.

We have security procedures in place to protect our paper based systems and computerised databases from loss and misuse, and only allow access to them when it is absolutely necessary to do so.

In the event that we become aware of a data breach which affects or is likely to affect your personal data, we will contact you where appropriate as soon as reasonably practicable by email with details of the breach and of the steps we will take/ have taken in order to remedy the breach.


Updating your information and opting out

If any of the information that you have provided to us changes, for example, if you change your e-mail address or name or if you wish to cancel your registration, please let us know the correct details by sending an e-mail to info@iamteamgb.com. All email communications from the BOA will include an unsubscribe facility.


Other web sites

Our web site may contain links to other web sites which are outside our control and are not covered by this privacy policy. If you access other sites using the links provided, the operators of these sites may collect information from you which will be used by them in accordance with their privacy policy, which may differ from ours.


Changes to Privacy Policy

We keep our privacy policy under regular review. If we change our privacy policy, these changes will be posted on this page and, where appropriate, notified to you by post, email or SMS, so that you may consent to our use of your information in that way. Continued use of the service will signify that you agree to any such changes.

 

How can you contact us?

We welcome your views about our Site and our privacy policy. If you have any questions about this privacy policy or about your personal data, please email us at  or write to us at the following address:

 

     Data Protection Officer

     British Olympic Association

     101 New Cavendish Street, London

     W1W 6XH

 

You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK regulator for data protection issues.